Happy Friday! See below for updates...
Billing Updates:
*Good news! There were fewer issues with the billing process than I thought there would be! Yay! Thank you for combing through the list of Payments and comparing it with the Synergy attachment. Almost all issues were resolved. And in the big picture, syncing between Accessit and Synergy with billing works!
*Bills that have not been paid sit in Parentvue for parents to pay under Fees. They do not disappear. Payment will be directed to your building if the students change buildings or matriculate through the system.
*Anonymized Last Names: You may see Anonymized last names in the Payments area. This occurs when a borrower's patron record is removed from your building (like when we resolve Unmatched Borrowers). I apologize that my Beginning of the Year directions did not mention the process of resolving Unmatched Borrowers last. I hope this is less as we become more comfortable with the Synergy/Accessit sync.
*Book is returned:
*Already Paid: If a student returns a book that they have already paid for, you will need to work with your bookkeeper to refund the money. Check the book into Accessit - follow the prompts. If it asks you to refund, choose close or cancel. This process goes through Synergy and does not sync with Accessit.
*Not Paid: If a book is returned and the bill still sits on the student record (Charges - Current and in Parentvue), work with your bookkeeper to cancel the bill. Once you check in the book, follow the prompts to remove the student charge. Accessit will not sync with Synergy to remove the charge.
Collection Analysis: You should no longer see class sets in your collection analysis with Mackin. They adjusted the settings to view only the 852 field instead of our 999 fields.
Noodletools: The Noodletools icon now appears on students' and staff Classlink pages. When students log in for the first time, it gives the option to merge with their old account (optional) Click here for directions to merge.
Annual Report Circulation Data: Please use these directions to determine your circulation stats for last year. (PW: library)
State Databases: Here is the most recent (updated 8-15-2024) Database Digital Flyer from the State Library.
Elementary
PebbleGo: Please see the earlier email to update the PebbleGo URL on your Dashboard. It should redirect to a log-in page.
In October, PebbleGo will allow us to roster students in Classlink for Single Sign-On - no password is required once students log into Classlink. Stay tuned for more details.
Middle School
Please make sure you include TAG or TRENDY12 in the order name so LTS can move them to the front of the processing line when they are received.
High School
Accessit did not have Contemporary Communications classes connected to student patron records. This has been fixed (as of 8/14/2024). Please double-check to make sure this is correct. Let me know of any other issues. (I also put this message in Teams on Thursday.)
Whew! That was a lot of information. Seeing your Instagram posts highlighting the first week of school has been fun! We try to repost or mention the amazing things you are doing on our @bvlibraries Instagram.
Have a great weekend!
